How to Transition from a Traditional Hiring Process to a Top Applicant Tracking System

Still relying on spreadsheets, scattered emails, or outdated recruitment tools? You’re not alone—but you are falling behind. In a hyper-competitive hiring environment, transitioning to the top applicant tracking system is more than just a smart move—it's a survival strategy. And for firms seeking an applicant tracking system for recruiting agencies, Pitch N Hire is the best place to begin.

Let’s walk through how to move from a manual hiring setup to a powerful ATS like Pitch N Hire, and what benefits await on the other side.

 Why Make the Switch?

Traditional hiring methods can result in:

• Missed resumes
  
  

• Delayed responses
  
  

• Disorganized pipelines
  
  

• Poor candidate experiences
  
  

A modern ATS eliminates these problems—helping your team recruit faster, smarter, and more collaboratively.

 Step-by-Step Guide to Transitioning with Pitch N Hire

 Step 1: Audit Your Current Hiring Process

Begin by mapping out how your current recruitment process works:

• How do you collect applications?
  
  

• Where are resumes stored?
  
  

• How is feedback shared?
  
  

• How are candidates tracked and contacted?
  
  

This will highlight inefficiencies and guide your customization in Pitch N Hire.

 Step 2: Choose the Right ATS (Hint: It’s Pitch N Hire)

Not all ATS platforms are built the same. For recruitment agencies or high-growth businesses, Pitch N Hire offers:

• Multi-client management
  
  

• Custom workflows
  
  

• Automated communication
  
  

• Smart candidate pipelines
  
  

It’s tailored for speed, scale, and collaboration.

 Step 3: Migrate Your Candidate Database

Pitch N Hire’s onboarding team will help you import and organize:

• Resumes
  
  

• Contact details
  
  

• Candidate history
  
  

• Job requisitions and notes
  
  

You don’t lose anything—you gain control.

Step 4: Configure Custom Workflows

With Pitch N Hire, you can customize your hiring stages, tags, communication templates, and automations to match your agency’s unique process.

Want a 4-step pipeline? A 10-stage client workflow? You can build it—all without code.

 Step 5: Train Your Team & Clients

Pitch N Hire is known for its intuitive interface, but we also provide:

• Guided demos
  
  

• Onboarding support
  
  

• Help articles and chat support
  
  

You’ll be confident using the platform from day one.

 Step 6: Launch and Monitor

Start posting jobs, screening candidates, and scheduling interviews—all from your Pitch N Hire dashboard. Use the built-in candidate management system to keep your entire process organized.

Real-time reporting helps you track progress, identify bottlenecks, and continuously improve.

 Why Agencies Especially Benefit

If you’re managing multiple clients, a purpose-built applicant tracking system for recruiting agencies like Pitch N Hire makes life easier. You’ll be able to:

• Separate pipelines for each client
  
  

• Share live updates and reports
  
  

• Centralize all communication and documentation
  
  

 Real Results, Real Fast

Agencies that transitioned to Pitch N Hire saw:

• 50% faster onboarding
  
  

• 70% reduction in time-to-hire
  
  

• Higher candidate engagement and offer acceptance rates
  
  

 Final Thoughts

Transitioning from a traditional hiring process to a modern top applicant tracking system doesn’t have to be overwhelming—especially with a tool like Pitch N Hire leading the way.