Cannot Print Invoices in QuickBooks? Fix Printing Issues Fast

Printing invoices in QuickBooks is a vital part of running your business efficiently. But what happens when you click "Print" and nothing happens—or worse, QuickBooks crashes? If you’re facing the dreaded "Cannot Print Invoices in QuickBooks" issue, you’re not alone.

Fortunately, there are simple and effective ways to get your invoicing back on track. This guide covers everything from printer setup checks to advanced QuickBooks fixes.

Need expert help now? Call +1-866-409-5111 for fast QuickBooks support.

Common Causes of Invoice Printing Errors in QuickBooks

The “Cannot Print Invoices in QuickBooks” error usually stems from one or more of the following:

• Printer not configured correctly

• Damaged QuickBooks PDF Converter or components

• Corrupt printer settings or template

• Outdated or missing printer drivers

• Windows settings blocking QuickBooks access

Before you panic, follow these practical solutions to troubleshoot the issue.

Basic Checks Before You Start

Before diving into technical fixes, make sure the basics are covered:

• Make sure your printer is turned on and connected.

• Try printing a test page from another program (like Notepad or Word).

• Check if the printer is set as default.

• Restart both your computer and the printer.

If those steps don’t resolve it, move on to the QuickBooks-specific solutions below.

Top 5 Solutions for 'Cannot Print Invoices in QuickBooks'

1. Use QuickBooks Tool Hub to Fix Printing Issues

QuickBooks provides a built-in repair tool to fix common problems.

Steps:

• Download and install the QuickBooks Tool Hub.

• Open it and go to the Program Problems tab.

• Click on QuickBooks PDF & Print Repair Tool.

• Let it run, then restart QuickBooks and try printing the invoice again.

Need help using Tool Hub? Call +1-866-409-5111 for step-by-step assistance.

2. Check and Reset the QuickBooks Print Settings

Sometimes the print settings file (qbprint.qbp) gets corrupted.

How to reset it:

1. Close QuickBooks.

2. Navigate to:
   C:\Users\YourUserName\AppData\Local\Intuit\QuickBooks YEAR

3. Find and rename the file qbprint.qbp to qbprint.qbp.old.

4. Reopen QuickBooks and try printing the invoice again.

3. Repair or Reinstall Microsoft XPS Document Writer

QuickBooks uses Microsoft XPS as part of the printing process.

To reinstall:

• Open Control Panel > Programs > Turn Windows Features On or Off

• Make sure Microsoft XPS Document Writer is checked.

• If unchecked, check it and click OK.

• Restart your computer.

Still not working? Consider uninstalling and reinstalling QuickBooks PDF Converter.

4. Update Your Printer Drivers

Old or incompatible drivers often cause printing issues.

Steps:

• Visit your printer manufacturer’s website.

• Search for your printer model.

• Download and install the latest drivers for your operating system.

Once installed, restart the system and test QuickBooks printing again.

5. Print Using a Different Template

Sometimes the problem lies in a corrupted invoice template.

Try this:

• Go to Lists > Templates

• Select a different invoice template

• Choose Make Default

• Try printing using the new template

If that works, your original template may be corrupted and needs redesigning.

Alternative Workaround: Save as PDF Then Print

If you're still stuck:

1. Click File > Save As PDF

2. Open the file in a PDF viewer like Adobe Acrobat

3. Click Print

This won't fix the root issue but ensures your invoice gets printed while you troubleshoot further.

Preventing Future Printing Problems in QuickBooks

• Always keep QuickBooks updated to the latest version

• Regularly clean printer queues and driver files

• Use genuine printer drivers

• Avoid installing conflicting third-party PDF tools

Final Thoughts

Facing the “Cannot Print Invoices in QuickBooks” issue can be frustrating, especially when you need those invoices for clients or accounting. But with the solutions above, you can quickly pinpoint the issue and get printing again.

If you're in a hurry or the problem persists, don't stress. Help is just one call away.