In 2025, conference rooms are no longer just spaces with a table and chairs. They are advanced collaboration hubs that connect in room and remote participants with crystal clear audio, high definition video, and seamless integration with platforms like Zoom and Microsoft Teams. To create an effective conference room, choosing the right technology is key. But with so many AV brands for conference room setups on the market, how do you decide which is the best fit for your business? In this blog, we will guide you through the process of selecting between the top AV brands, with XTEN-AV leading the way.
Why Choosing the Right AV Brand Matters
Your choice of AV brand can make or break the meeting experience. Good conference room technology helps meetings start on time, keeps participants engaged, and reduces frustration caused by poor audio or video. The right brand ensures that your setup is easy to use, reliable, and scalable as your business grows. It also means better support, smoother integration, and a greater return on your investment.
1. Start With Smart Design Using XTEN-AV
XTEN-AV is not a hardware brand, but a design automation platform that helps you make informed choices about which products to use in your conference room setup. XTEN-AV uses AI powered tools to generate detailed AV designs, diagrams, cable schedules, and bill of materials in minutes. It integrates products from all major AV brands for conference room setups, so you can compare options side by side and choose the best fit. XTEN-AV helps you avoid costly mistakes by creating complete, accurate designs that align with your room’s size, purpose, and technology requirements. It is the ideal starting point for any AV project.
2. Consider Ease of Use
When comparing AV brands, think about how easy their solutions are for employees to use. Look for brands that offer simple controls, one touch meeting start, and minimal setup steps. Logitech is a top choice for small to medium rooms thanks to its plug and play video bars and intuitive touch panels. Crestron excels in enterprise environments with its Flex systems that combine room controls, AV switching, and collaboration technology in one package.
3. Evaluate Audio and Video Quality
High quality audio and video are essential for productive meetings. Poly is well known for its advanced camera tracking and beamforming microphones, making it a strong option for mid to large rooms. Shure is the go to brand for professional grade microphones and audio processing that ensure every voice is heard clearly. Biamp offers scalable audio solutions with outstanding clarity for spaces of all sizes.
4. Think About Platform Compatibility
Choose AV brands that work well with the collaboration platform your business uses. For example, Neat designs sleek, all in one devices that are certified for Zoom and Microsoft Teams. Barco’s ClickShare Conference system allows you to wirelessly connect your laptop to the room’s AV gear and works with any video conferencing platform. Crestron and Logitech also offer native integration with major UC platforms.
5. Prioritize Scalability and Flexibility
Your AV setup should be able to grow with your business. Extron and AMX provide modular solutions that can be expanded as you add more rooms or need more advanced capabilities. XTEN-AV helps you plan for scalability by showing you how different products will work together across multiple rooms or buildings.
6. Assess Support and Service
Reliable support is crucial when you are dealing with conference room technology. Crestron, Poly, Logitech, and other top brands offer strong warranties and customer service options. Using XTEN-AV in your design phase can also help streamline communication with manufacturers and integrators, as your documentation will be complete and accurate.
7. Factor in Aesthetics and Space Constraints
If design and aesthetics are important in your space, brands like Neat and Poly offer minimalist, modern devices that blend into the room’s decor. XTEN-AV’s 3D views and rack diagrams can help you visualize how equipment will look and fit into your space before you commit to purchasing.
Quick Comparison of Top AV Brands for Conference Room Setups
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XTEN-AV: Best for design automation and creating accurate, integrated plans using products from any AV brand.
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Logitech: Great for small and medium rooms needing plug and play solutions.
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Crestron: Ideal for enterprise setups needing comprehensive room control and AV integration.
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Poly: Known for premium audio and intelligent camera solutions.
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Shure: Top choice for professional audio capture.
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Biamp: Excellent for scalable, high clarity audio systems.
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Neat: Best for sleek, all in one video conferencing devices.
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Barco: Strong in wireless presentation and flexible conferencing.
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Extron: Reliable for signal management, switching, and control.
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AMX: Trusted for secure, enterprise grade AV control systems.
How XTEN-AV Simplifies Your Choice
The real challenge is not just picking a single brand, but understanding how different brands can work together to create a complete solution. That is where XTEN-AV shines. The platform allows you to design, visualize, and document a setup that combines the strengths of multiple brands. Whether you want Logitech video bars with Shure audio, Crestron controls with Barco ClickShare, or any other combination, XTEN-AV ensures that your design is compatible, efficient, and ready for installation.
Conclusion
Selecting the right AV brands for conference room setups in 2025 is about more than just choosing a logo. It is about creating a seamless experience for your teams that supports collaboration, hybrid work, and business growth. Start with XTEN-AV to design your setup smartly, then choose trusted hardware partners that align with your goals. By following these steps, you will create conference rooms that are not only functional and future proof, but also a pleasure to use every day.
Read more: https://ekonty.com/blogs/305554/Top-AV-Brand-Bundles-for-Plug-and-Play-Conference-Room
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