Sending a large parcel can sometimes be a bit more complicated than mailing smaller packages, but with the right approach, it can be a seamless process. Whether you're shipping a piece of furniture, a set of equipment, or an oversized gift, knowing how to properly prepare and send large parcel can save you time and money. This comprehensive guide will walk you through everything you need to know, from preparing your item for shipping to choosing the best carrier and tracking your parcel.
1. What Qualifies as a Large Parcel?
Before you start the shipping process, it’s important to define what constitutes a large parcel. Different carriers have different guidelines, but generally, a large parcel is one that exceeds standard shipping dimensions or weight. For most courier services, large parcels are usually considered as packages that are:
Over 2 meters (6.6 feet) in length
Weighing more than 30-40 kg (66-88 lbs)
If your package fits this description, it will require special handling and possibly incur additional shipping fees compared to standard packages. Be sure to check with your chosen carrier for their exact guidelines.
2. Preparing Your Large Parcel for Shipping
Proper packaging is crucial when sending a large parcel. If your item is not securely packed, it could get damaged during transit. Follow these steps to ensure that your large parcel is packed correctly:
a. Measure and Weigh the Parcel
Accurate measurements and weight are essential for calculating shipping costs. Use a tape measure and scale to determine the length, width, and height of your parcel, as well as its total weight. Many carriers charge based on the size and weight of the parcel, so be as precise as possible.
b. Choose the Right Packaging Materials
For large parcels, sturdy boxes, crates, or pallets may be necessary to ensure the safe delivery of your item. You may need to use reinforced cardboard boxes or wooden crates for extra protection. Here’s what to consider:
Bubble Wrap/ Foam Padding: Protects fragile items.
Packing Peanuts: Helps fill empty spaces and prevent shifting.
Stretch Wrap/ Shrink Wrap: Secures the package and keeps contents stable.
Packing Tape: Use a strong packing tape (such as reinforced tape) to seal the parcel securely.
Pallets: If your parcel is exceptionally large or heavy, consider placing it on a pallet. This allows the package to be handled more easily, and many carriers offer palletized shipping services.
c. Label the Parcel Correctly
Labeling is one of the most important steps in shipping a large parcel. Make sure you clearly write or print the recipient’s name, address, and contact number on a large, legible label. Include a return address in case the parcel is undeliverable. Additionally, attach any necessary shipping documents, including customs declarations (if shipping internationally).
3. Choosing the Right Carrier for Large Parcels
Not all courier services are equipped to handle large parcels, so it's essential to find one that offers the best services for your needs. Here are a few major carriers that typically offer large parcel shipping services:
a. Standard Postal Services
Many postal services offer large parcel shipping options, but they may have weight or size restrictions. For example, the United States Postal Service (USPS), Royal Mail, and Australia Post all provide services for oversized parcels, but it’s important to check their limits and pricing before shipping.
b. Courier Services (e.g., UPS, FedEx, DHL)
For more robust solutions and greater flexibility, major international carriers like FedEx, UPS, and DHL can handle large and heavy parcels. These services often provide tracking, insurance options, and faster delivery times. However, the cost can be significantly higher for large parcels compared to smaller ones.
c. Specialist Freight Companies
If your parcel is exceptionally large or heavy, you may need to use a specialist freight company. These companies handle large and bulky shipments and can offer customized solutions, such as lifting, loading, and unloading services. Some well-known freight companies include XPO Logistics and DB Schenker. This option is ideal for businesses or individuals shipping heavy industrial items or oversized machinery.
d. Freight Forwarding Services
Freight forwarding services are ideal for international shipping of large parcels. They coordinate all aspects of the shipping process, including customs clearance, documentation, and the transportation of goods via air, sea, or road. Freight forwarders often offer competitive rates for large shipments and can streamline the process for you.
4. Understanding Costs of Shipping Large Parcels
Shipping a large parcel can be expensive, and the cost typically depends on several factors:
Weight and Size: As a general rule, heavier and larger parcels cost more to ship. Some carriers use dimensional weight (DIM weight) to calculate shipping charges. This means the size of the parcel, rather than just the weight, can influence the final cost.
Distance and Destination: The further the destination, the more expensive the shipping will be. International shipments are typically more expensive due to additional customs fees and import taxes.
Type of Service: Express or next-day delivery options are more expensive than standard shipping. If you don’t need the parcel to arrive quickly, opting for a slower service can save you money.
Additional Fees: Some carriers charge additional fees for handling large or heavy items. Make sure to inquire about all potential extra costs to avoid surprise charges.
5. Tracking and Insurance for Large Parcels
Once your large parcel is shipped, it’s essential to track its progress to ensure that it arrives safely. Most major carriers offer tracking services, which will allow you to monitor your parcel in real time. This can provide peace of mind, especially for expensive or time-sensitive shipments.
Additionally, consider purchasing shipping insurance for high-value items. Shipping large parcels often involves handling them in a way that increases the risk of damage or loss. Many carriers offer insurance coverage, either included in the price or as an optional add-on.
6. International Shipping Considerations
If you are sending a large parcel internationally, there are a few extra considerations to keep in mind:
Customs Declarations: International shipments require accurate and complete customs paperwork. This includes a commercial invoice (for goods), a pro forma invoice (for non-commercial items), and possibly other documents depending on the destination country.
Import Taxes and Duties: The recipient may be responsible for paying customs duties or taxes upon receiving the parcel. Make sure to inform them about any potential charges they may incur.
Restricted and Prohibited Items: Be aware of what can and cannot be shipped internationally. Different countries have different rules regarding prohibited items.
7. Final Thoughts on Sending Large Parcels
While sending a large parcel may seem daunting at first, with the right preparation and the right carrier, it can be a straightforward process. Whether you’re shipping personal belongings, products, or equipment, understanding the steps involved—like proper packaging, choosing the right shipping service, and calculating costs—can help you navigate the process with ease.
Remember to always check with the carrier for specific regulations, especially if you are shipping internationally or sending oversized or valuable items. By taking the necessary steps to properly prepare your parcel and select the best shipping solution, you can ensure your large parcel reaches its destination safely and efficiently.
