Do you want to export Gmail messages to EML , but don’t know how to do it? Well, don't worry we have got you covered! 

Gmail is a web client offered by Google which has amassed over 1.5 Billion users globally. We can comfortably say that it’s one of the most popular web clients in the market today.

The EML file format is compatible with various web clients such as Outlook, Thunderbird, etc. You can also integrate this file format to other web clients as well.

So now you don’t have to feel overwhelmed by your bulging gmail graveyard! Because, in this technical blog we are going to discuss, ‘How you can export Gmail to EML files format’ as a step by step comprehensive guide.

But, before we proceed, let’s see Why do you need to Export Gmail messages to EML format.

Why Need to Export Gmail to EML Files Format 

Here are some of the reasons for which you might need to export Gmail Messages to EML format:

01. Offline Access:

• If your Gmail storage is full, then you can save your mails in this format.
• Having the mails in this format can be really helpful in cases of network failure or no internet connection.

02. Backup & Recovery:

• Having your emails in this format can save you in case of data loss due to accidental deletion.
• This can also work as an immediately accessible backup.
• Can be helpful in recovering specific email with the need of Gmail archives. 

03. Transfer & Migration:

• If you have your Gmail data in this format then, you can seamlessly migrate that data into other clients like  Outlook, thunderbird etc.

Now let us dive into the process to Export Gmail to EML files format.

3 Best Methods to Export Gmail Messages to EML 

In this section, we are going to be looking at the step by step process of exporting Gmail messages to EML files.

We will discuss 3 ways to do that. The ways are as follows:

• Manual method of converting the data from Gmail to EML format.
• Manual method of saving gmail email in the local system as EML using HTML Gmail.
• Using an Automated solution.

Method 1 - To Save Gmail Files in EML Format

1. Go to Gmail and login by putting in the required credentials.
2. Now open the emails that you wish to download.
3. Click on the Vertical Ellipsis (3 dots) which is located at the top right corner of the screen.
4. Click on the option “Download message”for the emails you need.
5. An .EML extension file will be downloaded . 
6. You’ll have to make sure that you are choosing each file manually.

Method 2 - To Export Gmail Messages to EML through Gmail’s HTML View

1. Go to Gmail and login by putting in the required credentials.
2. Now open the emails that you wish to download.
3. Click on the Vertical Ellipsis (3 dots) which is located at the top right corner of the screen.
4. Now, click on “Show Original”, then “Download Original”.
5. Your file will be downloaded to your PC.

These two are free to use manual methods but come with their own set of limitations. Let’s look at them.

Limitations of Export Gmail to EML Files Format Manually

• The procedure of moving Gmail emails to EML file format is tiresome.
• The email conversions have to be done one by one.
• These methods do not allow the user to export schedules, calendar & contacts.  

Method 3 - Automated Solution 

If you want an expert solution that would allow you to do the job work faster, do it in bulk and come with a user friendly UI then, we would suggest you go with SysTools Gmail Backup Software. This is just the one stop solution when it comes to Gmail backup related user queries. 

Let’s see how you can use it now.

1. First, Download and Install the software.
2. Launch the tool and login by putting in the Gmail credentials.
3. Now, you’ll have to choose the file format, select “EML” here.
4. Now, select the categories you want to take backup of.
5. After the previous step you’ll have to select the destination where you want to save the downloaded file.
6. Click the “Start” button.
7. Your data in EML file format will be downloaded.

Some of the benefits you get by using this method are:

• This tool enables the user to export Gmail to EML files format in batches.
• This is compatible with all latest Windows versions.
• This software provides the feature to pause and resume mid-process.

Concluding now:

In this technical blog we have discussed both Manual and Automated methods for ease of use for users who are finding solutions to Export Gmail Messages to EML. We understand it’s not easy to do this conversion for everyone. Therefore, we have suggested a very reliable backup tool so that you would be free of any hassles you might be facing during the process.